CARES Act Disclosures and FAQs – Phase 1

CARES ACT

Through the CARES Act, Clovis Community College received $1,435,492 specifically to provide to our students to assist them in covering expenses incurred due to the disruption of college operations due to the National Emergency caused by COVID-19 virus. Clovis Community College was involved in a lawsuit along with the California Community College’s Chancellors office against the U.S. Department of Education in order to be able to offer these funds to you. This funding is intended to ease the financial impact due to unexpected expenses caused by this crisis. We hope it does and allows students impacted to continue toward successful progress in their courses and completion of their educational objectives at Clovis Community College.

Acknowledgment

Clovis Community College signed and returned to the U.S. Department of Education the required Certification and Agreement with the assurance that no less than 50% of the total funds received under Section 18004(a)(1) of the CARES Act will be provided to our students as an Emergency Financial Aid Grant.

Background

In Clovis Community College’s initial offer of CARES Act funds to students (Round #1) the criteria utilized to determine eligible students provided by the U.S. Department of Education’s guidance was closely followed.

Because this guidance excluded segments of students State Center Community College District, of which Clovis is a part, along with the California Community Colleges Chancellor’s Office filed a lawsuit against the U.S. Department of Education, and the court issued an injunction, as described in the California Community College’s Chancellor’s Office Legal Advisory 2020-07: Student eligibility for CARES Act Emergency Aid, which allows Clovis Community College to move forward with providing funding to this initially excluded group of students, which it has in subsequent funding.

Rounds of funding provided

Round #1

Criteria Utilized:

Clovis Community College provided funds to our neediest students based on their enrollment. To receive funds a student needed to have a FAFSA on file, be enrolled in Spring 2020 and eligible to receive Federal Student Aid (FSA), and have an EFC of 23,000 or less.

Population Offered and/or Considered:

Two groups of students were sent an email, one group determined eligible for funds, and another group that could possibly be eligible. The groups are,

  • Eligible: FAFSA on file and eligible to receive Federal Student Aid (FSA). This population is comprised of 2,717 students. Students are added to Eligible as their FAFSAs are received when they meet all eligibility criteria.
  • May be eligible: No FAFSA on file and taking the preponderance of units at Clovis Community College. They will have to complete their FAFSA and be eligible to receive FSA. This population comprised of 2,413 students.

Both groups have to complete an affirmation process via a link provided by email. The deadline for each group to complete these requirements is May 15, 2020.

Instructions, Directions, and Guidance Provided to Students:

An initial email with notice of eligibility or potential eligibility was sent on May 1, 2020. A follow-up email was sent on May 7, 2020, to 1,630 students from the Eligible Student Population who had not yet completed the Affirmation Process. A second follow-up email was sent 5/12/20 to 1,105 students, with a third follow-up sent to 776 students on 5/14/20. In the email sent to them, students were provided with a link to additional information and FAQs.

Round #2

Criteria Utilized:

Clovis Community College provided an offer to segments of students previously excluded. This included students who do not have a FAFSA on file and not eligible for Federal Student Aid.

Population Offered and/or Considered:

A total of 2,909 students were identified and sent an email regarding the possible funding.

Instructions, Directions, and Guidance Provided to Students:

An email with notice of eligibility was sent on July 7, 2020, to all 2,909 students. In the email sent to them, students were provided with a link to additional information and FAQs.

Round #3

Criteria Utilized:

Clovis Community College provided additional funding to those CARES Act recipients from Round #1 and Round #2 who were enrolled in Fall 2020.

Population Provided Aid:

A total of 999 students were identified and sent an email regarding the possible funding.

Instructions, Directions, and Guidance Provided to Students:

An email with notice of eligibility was sent on July 7, 2020, to all 999 students.

Round #4

Criteria Utilized:

Based on special consideration of executive college administration on a case-by-case basis.

Population Provided Aid:

To date, 2 students have been funded.

Instructions, Directions, and Guidance Provided to Students:

Done on a special case-by-case consideration of executive college administration

affirmation process

Students from both Round #1 and Round #2 were emailed and provided a link through the college portal to a form where they were asked to respond with a yes or no to – “I have incurred expenses related to the disruption of campus operation due to the National Emergency caused by the COVID-19 Virus”.

reported data

This reporting is in accordance with guidance provided by the Federal Student Aid Office of Postsecondary Education. The first Report is due 30 days from receipt of funds from ED, with subsequent reporting due every 45 days thereafter.

Reporting with guidance provided by the Federal Student Aid Office of Postsecondary Education:
Report Date Total Amount Disbursed Total # Recipients
5/28/2020 $1,264,250 1,961
08/06/2020 $200,175 941
11/19/2020 $127,615 999
12/24/2020 $1,000 1
2/4/2021 $1,500 1

Quarterly Budget and Expenditure Reporting under CARES Act – Institutional Portion

Quarterly Budget and Expenditure Reporting under CARES Act – Institutional Portion | Q1

Quarterly Budget and Expenditure Reporting under CARES Act – Institutional Portion | Q2